BELOW IS VERY IMPORTANT SET-UP INFORMATION FOR BASEL
PLEASE READ CAREFULLY
Messe - Congress Center Basel
(On the corner of Riehenring and Clarastrasse)
Exhibitor set-up begins at 9:00 AM. You do not need to check in. Proceed directly to your table and begin your set-up.
Expat-Expo is open to the public from 11:00 AM - 5:00 PM
Expat-Expo emergency contact number only during the event: 076 463 76 42. Please use our office number 041 930 24 10 for all other calls.
Set-up and unloading:
Exhibitor set-up starts at 9 AM
Use the unloading zone marked on the aerial photo at the top of the set-up page.
Give yourself a little extra time because the freight elevator is very slow.
PLEASE DO NOT LEAVE YOUR CAR PARKED IN THE LOADING ZONE. Cars MUST be moved to the parking lot once they are unloaded. This is very important. See the aerial photo above for directions.
Use the lift on the left (it will be marked) because the other two lifts do not access the floor we use. You will exit the lift from the opposite door that you entered. There will be a tiny Expat-Expo logo marking the floor you need on the button pad. Floor plans will be posted at each end of the lift.
When you exit the lift you will be in the kitchens. Follow the signs to the exhibition hall.
You will enter the hall behind table 70. There will be a floor plan posted at the entry of the hall so check it and proceed directly to your table. There is no need to check in first. Your table will be marked by an A4 sign with your company name on it.
We suggest you bring a trolley if you have a large load.
During the expo:
We ask that you have no more than two representatives per table please.
You may not distribute flyers and other promotional material around the room or in the bathrooms. You must distribute them from your table only.
Visitors sometimes try to distribute promotional material. This is not permitted. If you see a visitor distributing material please notify a member of our staff as soon as possible or inform the visitor that it is not permitted.
The expo is over at 5pm, PLEASE DO NOT PACK-UP EARLY.
If you have something that needs to be delivered, please use the information below but items must not arrive more than 3 days before the expos.
Please send deliveries to:
Congress Center Basel
Attention: For Expat-Expo
For floor plans and table selection click here.
Table size 180 cm wide and 75 cm deep and 72.5 cm tall (here is more information). There will be approximately 50 cm between tables and 80 cm behind the table, however these figures may vary depending on your location.
Back walls: Tables 1-13 are in front of windows. Tables 38-41, 54-57, 62-66 and 101-104 are in front of mobile poster walls (here is more information). Tables 71-80 are in front of a solid wall.
If you have a back wall option you should use Blu Tack or Scotch Magic tape or string to fix posters etc. no nails or screws please. You will be charged if you damage the walls and the fees are substantial.
Tables, a chair and an A4 sign with your company's name on it will be in position when you arrive.
Unless you have ordered a back wall you will be back to back with another table.
We strongly suggest you bring a table cloth and decorate your table carefully.
WiFi is managed by the Congress Center and is free in the building. Expat-Expo GmbH does not offer support or guarantee a connection. If you have problems with the WiFi, please let us know at the front desk and we will give you the contact information for a representative from the Congress Center.
We recommend offering a prize drawing. It helps visitors to stop at your stand and encourage conversation and it also helps attract more visitors to the event.
If you would like to offer a prize drawing just send us an e-mail with the description text exactly as you would like it to read on the web page Please keep it as short as possible, 1 or 2 lines. We will post it on the web page and on the floor plan/events sheet we hand out during the expo.
Prize drawings must be conducted at your table and you are responsible for delivering the prize to the customer. The best way is to print some small registration slips with name, address phone etc.. Have the visitors fill them out and drop them into a box. At the end of the day draw the winners and contact them directly after the event.
Notification: There are so many prize drawings occurring at the expos now that we can no longer handle making announcements over the intercom, so we ask you to please contact your winners directly.
We do not supply name tags. Please bring your own.
Help us spread the word:
Expat-Expo is a grass-roots event and we have taken a very different approach to marketing by offering a very affordable exhibitor fees and in return our exhibitors must work hard to inform their customers of the event. We are all relying on you to contact your clients and let them know about Expat-Expo, without this community spirit we simply couldn't exist. Now is the perfect time to send out a quick email and mention Expat-Expo and your participation to all of your business associates, friends and family.
About a month before the expo we will send you 50 postcard size flyers for you to give to clients and friends. If you need more just let us know and we will send them to you.
Have a suggestion?
We try to think of everything, but if you have an idea that you would like to share with us, we are very interested in your thoughts! Please feel free to contact us.